Order Support Specialist II

Job Summary

Responsible for supporting Acuity Sales Channel Sales and channel customers by providing exemplary sales support. Responsibilities may be, but not limited to: order entry & management and post sales warranty issues support. Proactively maintains and grows relationships with key customers, including on-site visits, by ensuring customer requirements and expectations are exceeded. Additional tasks are mentoring new team members and facilitating department and Acuity Sales training. As a senior, it is expected to be self-efficient on daily tasks and activities. As a senior they may handle more complex accounts.

Key Tasks & Responsibilities (Essential Functions)

Purchase Orders:

• Receiving PO from customer and working with customer if needed to clarify order needs.
• Entry of customer PO into Acuity order management system.
• Provide order confirmation to customer

Order Activation:

• Monitor and clear order exceptions owned or assigned to Customer Resolution daily to drive timely order activation, production, and shipment.
• Advocate on behalf of the customer with other ABL matrix partners to help resolve escalations or completion of tasks that might be delaying the order fulfillment cycle. 

Order Management:

• Point of contact for customers to support order management needs, expedites, status, or changes during order life cycle.
• Provide direction based on voice-of-the-customer throughout the matrix organization and coordinate activities to meet the customers' needs and provide a superior customer experience.
• Responsible for developing solutions for order issues leveraging business relationship with ABL matrix partners as needed.
• Provide shipping or invoice information upon customer request.
• Develop and continually expand a comprehensive understanding of the components of the order fulfillment cycle to include the ordering process, product interpretation, lead time management, system order rules, scheduling and manufacturing objectives, and product flow through distribution.
• May be assigned to key customers or accounts.
• Act as Subject Matter Expert (SME) for other team members in various areas. 

Post Sales / Warranties:

• Point of contact for customer to report potential Post Sales issues.
• Validate inquiry and seek clarification from customers if needed.
• Submit freight claim on behalf of the customer under company policy.
• Submit request for warranty claims for defective material and be the liaison between warranty team and Customer/Sales.
• Implement warranty claim resolution per warranty department's directive.
• Communicate resolution back to the customer and Sales.

Intervention:

• Support company efforts to maximize production and shipments output efficiently for month end, while working with customers to meet their expectations. (e.g: Increased ANR, smart pull ins, enforcement of intervention policy).

ABS-Lean Initiatives:

• Use Acuity Business System (ABS) Tools daily for individual and departmental metrics and KPIs.
• Use Lean and ABS Tools to identify opportunities within daily work and process improvement events. (e.g. order process, spikes, kanban, sales entity efficiency, system order rules, product flow through distribution).
• Assist on leading or driving lean initiatives or events.

Training/Mentor:

• Mentor new team members on matrix, processes and software.
• Train other team members and channel Sales members on process improvements developed from ABS events or new policies.

Education (minimum education required)

Preferred Education (i.e. type of degree)

Skills and Minimum Experience Required

• 2-3 years plus the education listed above.
• Communication skills (written and verbal) to provide clear and concise information to the customer.
• Ability to work both independently and as a team player who can contribute to an inclusive environment. Organizational skills; able to plan time and work effort effectively with a focused attention to details.
• Analytical and problem solving skills; able to identify critical situations and use good judgment to respond in a timely manner.
• Consults appropriate stakeholders before making critical decisions.
• Customer-focus and assertiveness in driving actions required to create a superior service experience for the customer.
• Ability to train others.
• Understanding of Commercial Lighting Industry and Lighting project cycle.