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Project Administrator Job

Who are we?

An innovation leader in energy management solutions, Distech Controls provides unique building management technologies and services that optimize energy efficiency and comfort in buildings, while reducing operating costs.  We deliver Innovative Solutions for Greener Buildings™ through our passion for innovation, quality, customer satisfaction, and sustainability. The company serves multiple market segments through its worldwide business divisions, service offices and a superior network of Authorized Partners. Distech Controls, Inc. is a subsidiary of Acuity Brands Lighting, Inc. For more information visit www.distech-controls.com

Why join Distech Controls Inc ?

•    Innovative company, dynamic workplace, open-minded and rapidly evolving company
•    Modern working environment designed for our employees
•    Indoor and outdoor bistro areas, lounges, hot and cold drink stations and fresh fruit daily
•    Continuous professional development program
•    Numerous benefits, including an annual performance bonus, group insurance and an RRSP program
•    5 floating days and 3 weeks of vacation from the first year (cumulative)
•    Reward programs
•    LEED certified building
•    Table football and ping pong tables
•    Located near the Dix30 district
•    An on-site gym
•    Accessible transportation services, including an OPUS card reader on site
•    Frozen meal prepared by culinary chefs

What will you do?

  • Provide financial and administrative support to the DCES business
  • Help project managers with project billings (AIA G702, lien Waivers), purchase orders, and posting invoices from subcontractors and vendors for revenue recognition
  • Through continuous monitoring of all project expenses, revenues, billing and cash flow, support project managers and directors in reviewing project budgets by supplying all relevant information, including current projects/cost variances and validate information with managers
  • Assist Project Managers with collections
  • Update financial system at a minimum weekly to insure accurate tracking of weekly and monthly revenue projections
  • Assist General Manager and Director of Operations with monthly revenue projections and forecasting
  • Assist sales team with securing bid bonds in response to RFPs if necessary, and book secured projects in the financial system
  • Coordinate certified payroll documentation for billing if required
  • Assist project teams with material orders to factory and vendors
  • Participate in Monthly Project Reviews & Actions
  • Create MS Excel documents using Conditional formatting & Charting
  • Perform general administrative duties as necessary

Which candidate profile are we looking for?


  • Minimum 5 years experience in the industry working on project and branch financials
  • Proficient with MS Excel (PivotTable, spreadsheets, advanced features)


  • Experience with Microsoft Great Plains Dynamics, Syteline, and Domo
  • Knowledge of Concur
  • Experience in a project-based environment and/or a SMB environment (versatility is key)
  • Soft Skills
  • Structured and very organized, process and detail-oriented, sound judgment
  • Able to manage multiple files simultaneously
  • Autonomous, professional, and responsible
  • Motivated and positive, good capacity to adapt
  • Quick learner
  • Team player
  • Strong analytical skills
  • Thorough, observant and a quick thinker
  • Good communicator
  • Willing and able to question processes
  • Proactive, demonstrated initiative
  • Focus on discretion and confidentiality
  • Ability to work remotely
Req ID:  1916
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