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Project Administrator Job

The success and reputation of Distech Controls is driven by our team of world-class employees. We are looking for qualified individuals who are striving to succeed and who want to actively contribute to our continued growth. Distech Controls values its team members and provides them with a modern, motivating work environment, competitive salaries and benefits.

Distech Controls is a Canadian company based in Brossard, on the South Shore of Montreal (QC), with its European headquarters in Brignais (Lyon), France. We are proud to be part of the Acuity Brands family since 2015. Our mission is to connect people with intelligent building solutions for better health, better space, better efficiencies through our cutting-edge technologies and services. Our passion for innovation, quality and sustainable development guides our day-to-day operations as we pave the way for a bright, productive and connected world.


Why join Distech Controls Inc ?

•    Innovative company, dynamic workplace, open-minded and rapidly evolving company
•    Modern working environment designed for our employees
•    Indoor and outdoor bistro areas, lounges, hot and cold drink stations and fresh fruit daily
•    Continuous professional development program
•    Numerous benefits, including an annual performance bonus, group insurance and an RRSP program
•    5 floating days and 3 weeks of vacation from the first year (cumulative)
•    Reward programs
•    LEED certified building
•    Table football and ping pong tables
•    Located near the Dix30 district
•    An on-site gym
•    Accessible transportation services, including an OPUS card reader on site
•    Frozen meal prepared by culinary chefs


Distech Controls designs and manufactures products of control in the field of heating, ventilation and air conditioning, as well as in lighting and building access management. These solutions are essential to the proper operation of the buildings and the health and well-being of its occupants. Among its customers and end users, Distech Controls counts hospitals, health clinics, banks, data centers and other critical buildings. The commercial activities of Distech Controls being therefore deemed essential, the company continues normal operations in order to ensure the health and well-being of the population.


What will be your role?

We are looking for a Project Administrator who will be responsible for supporting Operations and Sales for Distech Controls Energy Services (DCES), which is the Distech Enterprise Accounts team.  The ideal candidate will demonstrate excellent analytical skills, quick and precise execution, strong technical skills, and great attention to detail and organization. 


Distech Controls is a dynamic company established in 1995; our sales have tripled over the last 5 years and we foresee continued strong growth. For this reason, this position will most certainly evolve in the next few years.


What will you do?

  • Provide financial and administrative support to the DCES business
  • Help project managers with project billings (AIA G702, lien Waivers), purchase orders, and posting invoices from subcontractors and vendors for revenue recognition
  • Through continuous monitoring of all project expenses, revenues, billing and cash flow, support project managers and directors in reviewing project budgets by supplying all relevant information, including current projects/cost variances and validate information with managers
  • Assist Project Managers with collections
  • Update financial system at a minimum weekly to insure accurate tracking of weekly and monthly revenue projections
  • Assist General Manager and Director of Operations with monthly revenue projections and forecasting
  • Assist sales team with securing bid bonds in response to RFPs if necessary, and book secured projects in the financial system
  • Coordinate certified payroll documentation for billing if required
  • Assist project teams with material orders to factory and vendors
  • Participate in Monthly Project Reviews & Actions
  • Create MS Excel documents using Conditional formatting & Charting
  • Perform general administrative duties as necessary
    Which candidate profile are we looking for?
  • Minimum 5 years experience in the industry working on project and branch financials
  • Proficient with MS Excel (PivotTable, spreadsheets, advanced features)
  • Experience with Microsoft Great Plains Dynamics, Syteline, and Domo
  • Knowledge of Concur

Soft Skills

  • Structured and very organized, process and detail-oriented, sound judgment
  • Able to manage multiple files simultaneously
  • Autonomous, professional and responsible
  • Motivated and positive, good capacity to adapt
  • Quick learner
  • Team player
  • Strong analytical skills
  • Thorough, observant and a quick thinker
  • Good communicator
  • Willing and able to question processes
  • Proactive, demonstrated initiative
  • Focus on discretion and confidentiality
  • Ability to work remotely
Req ID:  1668
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