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Executive Administrative Assistant Job

Job Classification:  Semi-Remote

We Light the Way!

 

Acuity Brands (NYSE: AYI) is transforming the lighting industry. We take pride in our 12,000 employees, and they take pride in working with the best in the industry.  Join a team committed to lighting the way to a more brilliant, connected, and productive world.  Individually we are talented, but together we are unstoppable.  

Job Summary

 

The primary purpose of this position is to provide efficient and effective executive support of a complex and responsible nature to the CEO of a public company.  Independently managing priorities while understanding and anticipating the needs of the executives.  It serves as a liaison between the executive staff and high level internal and external customers requiring discretion, confidentiality, and initiative.  Continually exercises judgment to reflect the executive's style and company policy.

How you will contribute:

 

  • Independently manage competing priorities, tasks and projects while anticipating and assessing needs of executives.  Take complete ownership of assignments and consistently demonstrate commitment to meet prescribed deadlines. Exercise professional judgment and confidentiality in completing daily tasks.
  • Effectively manage calendar by scheduling meetings, anticipating changes, and rearranging meetings as appropriate. Establish a systematic method for tracking meeting requests and communicate regularly regarding calendar issues and changes.  Identify and respond to problems in a timely manner using alternative approaches and sound judgment in developing a solution.
  • Develop and maintain effective partnerships with internal and external stakeholders to collaborate effectively in facilitating work and accomplishing objectives.  Serve as a role model and mentor for others in building relationships, teaming, and commitment to service.  Meet new challenges and changes with an open and optimistic attitude in order to contribute to the overall success of the company.
  • Coordinate and plan domestic, international, and private air travel arrangements.  Determine most efficient and cost-effective travel method while exhibiting an in-depth knowledge of airlines, hotels, and upgrade possibilities.  Prepare detailed itinerary and trip file for executives prior to travel.  Complete expense report upon completion of trip.
  • Demonstrate expertise in software applications and remain current with new features.  Identify new uses of applications to increase efficiency of work and add value to output.
  • Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated.

Qualified Applicants will have:

 

  • Strong interpersonal skills with the ability to build relationships with stakeholders, including staff, board members and external partners.
  • Ability to work independently.
  • Proactive approach to provide information as needed.
  • Excellent written and verbal communication skills.
  • Ability to handle highly confidential information with discretion.
  • Excellent organizational skills with the ability to effectively manage changing priorities.
  • Demonstrated proactive approaches to problem-solving with strong decision-making capabilities and emotional maturity.
  • Self-starter and drive to continually learn and develop as a person.

Education & Experience Required

 

  • Bachelor’s degree required.
  • Strong work tenue: 5-10 years of experience supporting C-level executives.
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.

 

We invite you to apply today to join us as We Light the Way to a Brilliant, Productive, and Connected World!

 

Please utilize the internal career site to apply if you are a current employee at Acuity Brands. 

 

We value diversity and are an equal opportunity employer.  All qualified applicants will be considered for employment without regards to race, color, age, gender, sexual orientation, gender identity and expression, ethnicity or national origin, disability, pregnancy, religion, covered veteran status, protected genetic information, or any other characteristic protected by law. 

Please click here and here for more information.

 

Accommodation for Applicants with Disabilities:  As an equal opportunity employer, Acuity Brands is committed to providing reasonable accommodations in its application process for qualified individuals with disabilities and disabled veterans. If you have difficulty using our online system due to a disability and need an accommodation, you may contact us at (770) 922-9000.  Please clearly indicate what type of accommodation you are requesting and for what requisition. 

 

Any unsolicited resumes sent to Acuity Brands from a third party, such as an Agency recruiter, including unsolicited resumes sent to an Acuity Brands mailing address, fax machine or email address, directly to Acuity Brands employees, or to Acuity Brands resume database will be considered Acuity Brands property. Acuity Brands will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.

 

Acuity Brands will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. This includes any Agency that is an approved/engaged vendor, but does not have the appropriate approvals to be engaged on a search.

Req ID:  2325


Nearest Major Market: Atlanta

Job Segment: Secretary, Executive Assistant, Administrative Assistant, Database, Administrative, Technology

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